Many teams manage projects through Excel sheets—tasks, timelines, resources, and customer reporting—without data integration, with broken references, and without a proper dashboard. I migrate these painful setups to a real database management system with a modern web UI, dashboards, and customer-facing reporting. Your team gets a single source of truth, automated updates, and a system that scales.
The Excel Pain
Excel-based project management often means: multiple sheets with manual copy-paste, broken formulas when files move or columns change, no integration between project data and other systems, and reports that require manual compilation. Version control is a mess—who has the latest file? Customer reporting means exporting and emailing PDFs. Dashboards don't exist. I've seen teams spend hours each week just keeping their project Excel files in sync. This is exactly the kind of pain I eliminate by moving to a proper database and web application.
What I Build
I build a web-based project management system with: a real database (PostgreSQL) for projects, tasks, milestones, resources, and time tracking; a modern UI for creating and updating projects; dashboards showing status, timelines, and resource allocation; and customer-facing reports or portals so clients can see their project status without manual exports. Data flows from one place—no more broken references or duplicate spreadsheets. I integrate with your existing tools (email, calendars, accounting) where it makes sense. The system is built with Django or FastAPI, so it's maintainable and extensible.
Migration Process
I start by mapping your current Excel structure: which sheets hold what data, how they relate, and what formulas or logic must be preserved. I design a database schema that captures this cleanly, then build an import process to migrate historical data. The new application replicates and improves your workflows—project creation, task assignment, status updates, and reporting. I add features you couldn't have in Excel: role-based access, audit trails, automated notifications, and real-time dashboards. The migration is done in phases so your team can validate data and adopt the new system gradually.
Client Outcomes
Clients come to me when Excel has become a bottleneck—too many sheets, too many people, too many errors. I've migrated project tracking for agencies, consultancies, and internal IT teams. One client had 20+ Excel files for different projects with manual rollups—we built a Django app with a single database, dashboards for management, and customer portals for client reporting. Another had broken references and duplicate data across multiple workbooks—we consolidated everything into one system with automated reporting. The result is less manual work, fewer errors, and a system that grows with your team.
Frequently Asked Questions
Can you migrate our existing Excel project templates?
Yes. I analyze your Excel structure, map it to a database schema, and build a web app that replicates and improves the workflows. Historical data can be imported so you don't lose any project history.
Do you integrate with tools like Jira or Asana?
I can build integrations with external tools via APIs. If you want to keep using some tools, I can sync data bidirectionally. Many clients prefer a custom solution that fits their exact workflow.
How do customer reporting and dashboards work?
I build dashboards that show project status, timelines, and metrics. For customer reporting, I can create a client portal where customers log in to see their project status, or automated PDF/email reports. The choice depends on your needs.